Hottienumbr1: Sent you an e-mail

September 16, 2010 at 5:36 pm · Filed under public relations and tagged: Writing professional e-mails

Lets get straight down to the number one rule for writing a professional e-mail: Make a professional e-mail name! Do NOT send e-mails using your first e-mail address from highschool that is more than likely inappropriate for the business world. Your boss does not want you to receive an important e-mail from a persona of “Hottiegrl2000.” We all are guilty of having these e-mail addresses and an article that further went into this subject was written by Lauren Berger, the Intern Queen. She suggests to switch your email to your name or initials.

My next few tips for you came from emailreplies.com and 43folders.com. These websites had etiquette rules for writing e-mails. One tip that I think is really important is making a subject headline. I personally try to keep these around 5 words long summing up the reason for my e-mail. If I have a lot of e-mails I usually quickly scan the subject list to rank the importance. If an e-mail does not have a subject or has a story book for one, I usually put those last!

The reason for that leads me to my next tip: Short and Sweet! If you are writing me an e-mail that really only needs to be a few sentences, but for some reason you want to add in sugar-coating words and meaningless stories, you are wasting my time and yours. If you do this in a professional world, I can almost guarantee the person receiving this e-mail will not be pleased. Everyone likes concise messages. You don’t want your point of the e-mail to get lost in a story.

And now last, but certainly NOT least: READ OVER YOUR E-MAILS BEFORE YOU SEND THEM! I can not capitalize,bold or italicize this enough. Ever since we have all been in school our teachers taught us to read over our work before turning it in. At what age do we through that rule out of the book?  If you are in such a hurry to send the e-mail without reading it over, there is a good chance your rush resulted in spelling and punctuation errors.  Even worse than composition mistakes, you maybe typing your e-mail so fast that it may not even make sense!  So unless you want to look like a fool to your employers, clients and staff do yourself a favor and take the few minutes to read over your work!

via offthemarkcartoons.com

Comments